1. KEYS – Once the minibus has been checked out and signed for, the keys will be given to the driver named on the booking form. The mileage will be recorded at departure and again upon arrival back to the group.  Any issues will be noted in the log book which can be found in the dash cubby box.


  1. BOOKINGS – At least 14 days notice of cancellation must be given for a booking and 28 days notice of a booking of one week or more. Should the required notice not be given, a cancellation fee of 50% will be required if the vehicle is not hired by another group. The minibus is to be collected from and returned to a designated place.


  1. MINI-BUS PERMIT – A Section 19 (DVLA) Permit is required in order to hire the minibus.  This is the responsibility of the Named Driver/organisation hiring the vehicle.  Each Scout Group/District/County/Region/Voluntary organisation will need to apply for their own permit and they are not transferable. The permit must be displayed in the vehicle windscreen. Please note that if you do not display the minibus permit in the windscreen, as this is an Operator’s License this may lead to prosecution if not displayed. 





AS FROM January 2020

            Charges will be:-                                                         Scout                          All

                                                                                                Groups                       Other


                                                                                                District                       Groups


            EVENINGS     4.p.m. – 8.00a.m. next morning          £20.00                         £35.00


            ONE DAY (Mon-Fri)  8.00a.m. – 8.00a.m                £50.00                         £60.00


            WEEKEND     Friday 4.00p.m. – Sunday 9.00p.m.   £80.00                         £100.00


            ONE WEEK (7 days)

            Weekday to weekday including one

            weekend 8.00a.m. – 8.00a.m. OR Friday

            4.00p.m. – Friday 4.00p.m.                                         £200.00                       £250.00


            ONE WEEK (9 Days)

            Including part or whole of two weekends

            i.e. Friday evening to Sunday evening

            of following week. 

            Friday 4.00p.m. – Mon 8.00 a.m.                                £250.00                       £300.00


  1. DIESEL The bus will be issued with a full tank of diesel. At the end of the hire period the minibus must be left with a full tank. If not, then we will fill it and charge for the cost of the fuel plus a £10 fee.



    All drivers in charge of the mini bus should ensure that passengers:

  • Wear their seat belts at all times
  • Behave in an acceptable manner
  • Do not distract the driver
  • Do not eat or drink in the mini bus

7. Driver responsibilities

  • The log book must be filled in fully at the end of each journey.
  • Any damages / faults / concerns must be reported immediately upon return and filled in on the log book.
  • The minibus must be returned clean and tidy, inside and out.